The Importance of Fire System Inspection and Documentation

Fire systems can be found in nearly every building because they are required in standard building codes. However, fire systems are not something that can be installed and then forgotten about. For example, fire sprinkler systems must have inspections, tests, and maintenance documented at least once per year and sometimes more often. Failing to do so could result in citations, fines, or an uncontrolled fire emergency.

Importance of Fire System Inspections

Periodic fire system inspections are important because they ensure safety by making sure the fire system would work properly during a fire emergency. There are fire sprinkler system inspection standards published by the National Fire Protection Association (NFPA) for building owners to reference. Many of their standards are recognized by the industry and used by local authorities to evaluate fire system installation, inspections, and tests.

Having standardized inspections is important for maintaining safety. For example, sprinkler systems must have their main drain tested annually or more frequently depending on the how the water supply is configured. If systems are not checked and there is not enough water pressure in the fire sprinkler system, the system would not operate properly and possibly allow a fire to spread.

Importance of Fire System Documentation

Documenting the inspections, tests, and maintenance done on fire systems is very important. It allows fire safety professionals to keep track of past maintenance and future inspection deadlines. Documentation is also important because it serves as a means for future references and troubleshooting.

  • Future References– Documenting fire system inspections can help executives verify that proper tests are being administered on a regular basis that are compliant with NFPA 25 or other standard requirements. They can also help fire protection professionals keep track of results of previous inspections, tests, and maintenance.
  • Troubleshooting– Documentation allows for fire safety professionals to search for and solve problems. Once a malfunction is identified, they can reference documentation of previous maintenance or tests to diagnose and fix the problem. Or if the problem was experienced in the past, they will be able to look back on documentation of how the problem was fixed.

Written records ensure that fire system inspections are administered on a regular basis to avoid citations, fines, and fires. They also serve as a helpful resource for executives and fire protection professionals. Fire system inspections should only be trusted to an experienced fire protection firm that knows the importance of documentation. AIE is committed to excellence, knows the importance of keeping written records, and is available for code consultations, fire sprinkler inspections, fire sprinkler maintenance, and backflow tests.

AIE is dedicated to engineering and maintaining excellent fire protection services. If you need fire protection engineering or inspection and maintenance services, contact us today or call 800-892-9863.

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